Official WhatsApp Cloud API · Gyms, studios & personal trainers
Gym CRM software with a WhatsApp front desk. Answer trial enquiries in seconds, book assessments into trainer calendars, send one-tap reminders and win back quiet clients.
No credit cardNo setup feeKeep the number members already message
Hi! Can I book a trial workout or fitness assessment this Saturday morning?
Hi Alex! Coach Marcus has 10:00am or 11:30am for an Initial Fitness Assessment (60 min). Which suits you?
10:00am works, thanks!
Booked: Saturday 10:00am with Coach Marcus, Zone 1. I'll send a reminder the day before.
Confirmed
Booked in seconds.
The coach stayed with his client.
From the first “can I try?” to the client who has gone quiet, on one WhatsApp number.
Books trials and PT sessions in the chat.
Sessions, coaches and prices, bookable 24/7.
Dedicated session types for new prospects.
24h and 2h before, with one-tap confirm or reschedule.
Mark a no-show; a rebooking message follows.
Freed slots offered to the next client.
Nudge clients a set number of days after their last session.
Hold paid assessments and PT blocks (Growth).
Collect goals and experience before session one.
A review link sent after the session.
Coach hours, breaks and training zones.
Meta-approved. No ban risk from unofficial tools.
Also included
No developer, no reseller onboarding, and no setup fee.
Just an email. No credit card, and no setup fee.
Log in with Facebook and pick your WhatsApp Business number. Keep your existing app alongside.
Pick the Fitness preset for PT sessions, assessments and the goal question. Add trainer calendars and hours, and the AI starts booking.
From after-hours trial enquiries to clients who went quiet.
AI front desk
Someone asks about trials, memberships or personal training. The AI picks the session type, checks coach availability and books the slot in the chat.
Reminders & waitlist
A reminder 24 hours and 2 hours before, with confirm, reschedule and cancel buttons. A freed slot goes to your waitlist.
Fitness pipeline
Stages for gyms: New Lead, Session Booked, Active Client, Re-engage. Your team moves cards as leads progress, or asks the AI to.
Re-engagement
Set a recall a number of days after a session, or send an approved template to a segment you choose, such as clients tagged Re-engage.
Deposits & holds
Send a deposit link in the chat. The slot is held until the deposit arrives, then released if it does not. Growth plan.
Pick yours. The chat replays what the AI does.
Trial visits and facility tours
A prospect messages late asking to try the gym before joining.
I live nearby. Can I come try the gym this weekend?
We’d love to show you around. Coach Marcus has trial slots Saturday 10:00am or 2:30pm.
Saturday 10:00am.
Booked with Coach Marcus, Saturday 10:00am. A reminder comes the day before.
What the product does
One-to-one sessions and schedule protection
A trainer is on the floor when a client asks for a private slot.
Any 1-on-1 slots open Tuesday morning?
Coach Marcus has Tuesday 7:00am or 9:30am. Which fits?
7:00am.
Booked for Tuesday 7:00am. A reminder with buttons arrives the day before.
What the product does
Private sessions and studio rooms
A student wants a private reformer assessment.
Can I book a private reformer assessment Thursday?
Elena has Thursday 11:00am or 3:15pm in the reformer studio.
11:00am.
Confirmed for Thursday 11:00am with Elena in Studio B.
What the product does
Foundations courses and assessments
A visiting athlete asks for a drop-in assessment.
I’m in town for work. Can I do an assessment Friday?
Coach Dave has Friday 8:00am or 5:30pm in the main box.
5:30pm.
Booked with Coach Dave, Friday 5:30pm. See you then!
What the product does
Introductory sessions for beginners
A beginner asks how to start Brazilian jiu-jitsu.
I’ve never trained. Can I book an introductory 1-on-1?
Welcome! Coach Tariq runs intro sessions Wednesday 4:00pm or 6:15pm.
6:15pm.
Booked with Coach Tariq on Mat Area 2. See you on the mat!
What the product does
Lessons booked by a parent
A parent asks for a private swim lesson for her 8-year-old.
I’d like a private swim evaluation for my 8-year-old this Sunday.
Coach Sarah has Lane 3 on Sunday at 10:30am or 11:30am. Which works?
10:30am.
Confirmed for Sunday 10:30am in Lane 3 with Coach Sarah.
What the product does
In your own currency, with no setup fee.
Personal trainers and small studios
$19/mo
billed monthly
3M AI credits / month
3M AI credits / month
7-day free trial · no credit card
Gyms with a front desk and several coaches
$49/mo
billed monthly
20M AI credits / month
20M AI credits / month
7-day free trial · no credit card
Multi-branch health clubs
$99/mo
billed monthly
50M AI credits / month
50M AI credits / month
7-day free trial · no credit card
All plans include a 7-day free trial, no credit card required. AI credits are the AI tokens your dashboard meters — 1 credit = 1 token, reset monthly.WhatsApp conversation fees are billed by Meta directly to your own Meta account — we add no markup, and we charge no setup fee. Rates depend on recipient market, message category and Meta's current free allowances. Check Meta pricing.
Gyms answer enquiries, book trial visits, send PT reminders and reach quiet clients. WhatsGrow AI does it on the official Cloud API, checking live coach calendars and answering from the hours and services you set.
WhatsApp is where leads message you. Every enquiry lands on a pipeline board, is qualified by the AI and managed from a shared inbox, instead of getting lost in personal chats.
Reply in seconds, ask their goal, and offer one next step such as a free assessment. The AI does the first exchange and your team tracks each lead on the board.
Reminders go out 24 hours and 2 hours before with Confirm, Reschedule and Cancel buttons. Freed slots go to the waitlist. Mark a no-show and a rebooking message follows.
Set a recall a number of days after a session, or send an approved template to a segment you choose, such as a Re-engage stage. There is no automatic attendance tracking.
Yes, from the session types, prices, hours and trainer schedules you have set up. Custom packages and negotiated deals are handed to your front desk.
Yes, as a campaign to a segment you choose. WhatsGrow AI does not track membership expiry or bill subscriptions. Renewal follow-ups can be tracked as tasks.
No. It books one-to-one sessions, assessments and trial visits against coach and room calendars. It does not run class timetables with seat limits.
No. Keep it for billing, direct debit and door access. WhatsGrow AI handles lead capture, trial bookings, trainer appointments and retention messages.
Yes. The official Cloud API avoids the account-ban risk of unofficial tools, supports a shared inbox and enables interactive buttons.
Yes. Connect it through Meta Embedded Signup. Members keep messaging the number on your signage and Google profile.
Meta bills WhatsApp conversation fees to your own Meta account, with no markup from us. Rates depend on your country and the message category.
Connect the number members already message. The next trial enquiry is answered and booked before tomorrow’s first session.
No credit card · No setup fee · Start in minutes
